Free AI calculators for UK businesses

It depends on where your time and enquiries go today. In the AI Payback Calculator example, 20 hours a week of repeat admin at £22 an hour is about £22,900 a year of staff time, and the cautious case assumes only a quarter of it can be automated, about £5,700. Add the calls you miss and the replies that arrive too late, then set it all against the cost. Enter your own figures to see yours.

Estimate the profit you lose or the time you waste today, work out how much AI could realistically recover, then compare that with its set-up and monthly cost. The AI Payback Calculator does this for calls, admin and slow replies and shows the payback period.

Answering and booking calls, replying to new enquiries straight away, quoting, chasing, and moving details between systems. The test is whether the task follows the same steps every time. The AI Payback Calculator covers the three that usually cost most: unanswered calls, repeat admin and slow replies.

Our published starting prices, all excluding VAT: an AI receptionist from £2,000 set-up plus £99 a month, fixed workflow automation from £1,500, GoHighLevel CRM QuickStart from £2,000 and a custom AI chatbot from £5,000 plus £299 a month. Every project is scoped, so treat these as starting points.

Yes. The five calculators here are free, work in pounds, need no sign-up and keep your numbers in your browser. Each one leads with the cautious estimate and says so when AI would not pay back.

It depends on your calls and your jobs. The cost is calls a month × share missed × share that are new enquiries × win rate × job value × margin × 12. In our Missed Call Calculator example, a plumbing firm taking 120 calls a month and missing 38% loses about £17,700 of profit a year. Enter your own figures to see yours.

Take the unanswered calls from your phone log, keep the share that were genuine new enquiries, multiply by the share you would have won and your average job value, then by your profit margin. The Missed Call Calculator does this in two minutes and shows the formula.

A missed call cost calculator estimates the revenue or profit you lose when calls go unanswered. Ours is built for UK businesses, works in pounds, shows profit rather than turnover, and tells you plainly if an AI receptionist would not pay back.

No. Many missed calls are suppliers, wrong numbers or existing customers. The calculator counts only the share that are genuine new enquiries, 60% by default, and you can change it in Advanced.

It depends on how it is set up and how many calls you take. A custom-built AI receptionist from Softomate starts from £2,000 set-up plus £99 a month, excluding VAT and usage, because it is set up around your calls, diary and rules. The AI vs Human Receptionist Cost calculator compares that with a receptionist and an answering service on your own numbers.

A receptionist is a salary plus employer costs for set hours. An AI receptionist is a set-up fee and a monthly fee that covers every hour. The AI vs Human Receptionist Cost calculator compares them on your own numbers, including the cost per answered call.

It is worth it when the profit from calls you would otherwise miss is greater than its cost. The Missed Call Calculator works that out on cautious figures and says so when an AI receptionist would not pay back.

Prices vary by provider, call volume and hours, so most are quote-based. Put your quote into the AI vs Human Receptionist Cost calculator to compare it with a receptionist and an AI receptionist on cost per answered call.

For routine calls such as answering, taking details and booking, often yes. It passes complicated or sensitive calls to a person and does not replace in-person front-desk work. Price is one thing to weigh, so the calculator shows hours covered as well.

Chatbot ROI (%) = (total benefits minus total costs) ÷ total costs × 100. Benefits are staff time saved plus profit from extra leads captured out of hours. Costs are set-up and monthly fees. The Chatbot ROI Calculator shows the payback period and your position after one and three years.

A custom AI chatbot from Softomate starts from £5,000 set-up plus £299 a month, excluding VAT, and a chatbot with CRM integration costs more. The Chatbot ROI Calculator uses these published starting prices and lets you change them in Advanced.

There is no single good figure. A chatbot is worthwhile if it pays back within a period you accept, even on cautious assumptions. The Chatbot ROI Calculator leads with the cautious case and shows expected and best cases underneath.

Sometimes. A subscription bill tends to rise with task volume, while custom automation has a set-up cost and a lower running cost. It tends to win at high or growing volume with stable workflows. The Automation Cost Comparison uses your own bill and tells you when to stay put.

When your task volume grows, because plans are tiered by tasks. Enter your latest invoice and your expected growth into the Automation Cost Comparison to see the three-year cost and the month custom automation overtakes, if it does.

It depends on the workflow. Fixed workflow builds with Softomate start from £1,500 and GoHighLevel CRM QuickStart from £2,000, excluding VAT. The calculator treats custom set-up and running costs as placeholders until you have a quote.

Multiply the hours a week spent on repeat admin by 52 and by the cost of an hour, then by the share that can be automated, and set that against the set-up and monthly cost. The AI Payback Calculator does this alongside missed calls and slow replies.

No. They are estimates built from your numbers and a small set of assumptions shown on each page. They are not a quote and not a guarantee of savings or revenue.

Missed-call rates by sector come from the industry studies summarised in our guide to what missed calls cost UK small businesses. Typical job values are illustrative. Our own set-up and monthly prices are the published starting prices, and anything else that is not ours is a labelled placeholder.

Repeat customers, referrals, callers who would have waited or rung back, quality and brand effects, and your own time to set a service up. Treat the result as a way to judge whether an idea is worth exploring, not a forecast.

No. The numbers stay in your browser. We record that a calculator was used and the verdict it gave, not your figures. If you press send, we receive your name, email, an optional phone number and a summary of your numbers, and use them only to reply.

Yes. Press the send button on any calculator, or book a call. Someone from our team will look at your figures and get back to you shortly, and will tell you plainly if AI would not pay back.