AI Automation and Software Development Company

200+ projects delivered for UK businesses across AI automation, AI adoption, CRM and ERP integration, and custom software.

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About Us

AI automation, AI adoption and custom software for UK businesses.

Softomate Solutions is an AI automation and software company in Stanmore, London. We help UK businesses put AI to work properly: automating repetitive work, connecting the systems they already run, and adopting AI safely across the team.

Most SMEs already run on Microsoft 365, an accounts package such as Xero, Sage or QuickBooks, a CRM such as HubSpot, Salesforce or Zoho, and often an ERP such as NetSuite, Business Central or Odoo. We add AI to those systems and connect them into one AI Business Operating System, so information is entered once and AI works from your real data.

AI adoption is where most projects stall, so we plan for it from day one: the right use cases, workflows redesigned, clear rules for company and client data, people trained on their real work, and results measured until AI becomes normal practice. A person stays in charge of anything that matters.

We also build custom software, AI agents and receptionists, and private AI for organisations that need models running in their own environment. Led by founder Deen Dayal Yadav, with one senior contact from discovery to support.

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Our Services

AI adoption, automation and software for UK businesses

Every service below starts from the same place: the business problem, the systems you already run and the people who will use the result. Pick a starting point, or book a free discovery call and we will tell you honestly where AI will pay back first.

AI Consultancy & Roadmap

Find where AI will pay back first: a readiness assessment, a prioritised roadmap and honest build-versus-buy advice.

AI Adoption & Implementation

Make AI part of everyday work: the right use cases, workflows redesigned, AI in your existing systems, clear rules and people trained on real tasks.

AI Business Operating System

One governed AI layer across your people, processes, knowledge, CRM, ERP and documents, with AI employees doing defined work.

AI Agents

AI agents that carry out multi-step work across your systems, with approval points and a person in charge.

Business Process Automation

Remove re-keying and manual hand-offs between email, spreadsheets and business systems, with exceptions routed to your team.

AI for Xero, Sage & QuickBooks

Use the AI already in your accounts software safely, then automate invoice capture, reconciliation and payment chasing.

AI for HubSpot, Salesforce & Zoho

Get your team using CRM AI properly: faster follow-up, call notes on the right record and data you can trust.

AI Chatbots & Voice Agents

Chatbots and voice agents that answer from your own information and hand over to a person when they should.

GoHighLevel Automation

CRM pipelines, follow-up sequences, WhatsApp and booking automated in GoHighLevel, set up around how you sell.

Custom Software, Apps & Integration

AI-first bespoke software, mobile apps and API integration when off-the-shelf tools do not fit.

Free calculators

Two minutes, no sign-up, and each one says so if AI would not pay back.

Business owner reviewing a rising bar chart on a tablet

AI Payback Calculator

How much time and money could AI and automation save me?

Open the calculator →

A customer on the phone, waiting for someone to answer

Missed Call Calculator

What are unanswered calls costing me?

Open the calculator →

AI vs Human Receptionist Cost

What is the cheapest way to answer every call?

Open the calculator →

See all 5 calculators

Why Softomate

Why UK businesses choose Softomate

AI software developers at work in London

Advice and delivery in one team

The people who plan your AI work also build and support it, so nothing gets lost between strategy and delivery.

Safe by design

An AI usage policy, permissions and human approval are planned from day one, not added after something goes wrong.

Independent advice

We are not a reseller or partner of any vendor, so we recommend what fits your business, including the simple option.

Works with your systems

Microsoft 365, Xero, Sage, HubSpot, Salesforce, Zoho, NetSuite, Business Central, Odoo and bespoke tools, so you keep what already works.

Fixed price, clear scope

You get a fixed price in writing before work starts, with licences and AI usage listed separately.

One senior contact

One senior contact from discovery to support, based in Stanmore, London, delivering across the UK.

Our Process

How we work

Five steps from the first conversation to AI your team relies on every day. Each one ends with something you can see and approve.

Understand the business and how work flows

We start with your goals, your systems and the people doing the work. We map where time and information are lost, and find the tasks where AI will genuinely pay back.

Plan: a roadmap, the rules and a fixed scope

You get a prioritised roadmap, an honest build-versus-buy view, the governance rules for company and client data, and a fixed price in writing before work starts.

Set the foundations: tools, data and permissions

We choose the right AI tools, connect the CRM, ERP, accounts and documents involved, and set permissions so the AI only sees what it should.

Build and test with real cases

We build the agents, automations or software, then test them against real examples from your business, including the awkward ones, with approval points where a person decides.

Launch, train and measure adoption

We train your team on their real tasks, track usage and results, and stay accountable while AI becomes part of normal work, then add the next use case.

Case Study

Recent success stories

Real UK projects: what the client needed, what we built and what changed. Client names are kept confidential.

How a London Property Services Team Cut Lead Reply Time to 50 Seconds with a WhatsApp Chatbot

A London property services team achieved lead reply times under 50 seconds within 7 weeks after a website and WhatsApp Business API chatbot launched, down from an average of 4 hours 10 minutes.

View

How a London Property Services Team Cut Lead Reply Time to 50 Seconds with a WhatsApp Chatbot

How an NHS-Contracted GP Network Cut Reception Call Load by 46% with a Patient Triage Chatbot

An NHS-contracted GP network covering 11 practices achieved a 46% reduction in receptionist call load within 10 weeks after a patient triage chatbot launched across web and SMS.

View

How an NHS-Contracted GP Network Cut Reception Call Load by 46% with a Patient Triage Chatbot

How a UK Fintech Lender Cut Complaint Triage from 2 Days to 18 Minutes with a Compliance-Aware Chatbot

A UK fintech lender with 120 staff achieved complaint triage under 20 minutes within 6 weeks after a compliance-aware support chatbot launched, down from 2 working days.

View

How a UK Fintech Lender Cut Complaint Triage from 2 Days to 18 Minutes with a Compliance-Aware Chatbot

Client Results

What Our Clients Say

Every quote below is taken word for word from a client's Google review.

“

"They supported me with planning, automation, setting up my CRM, and most importantly, helping me generate more leads for my business. Deen Dayal and his team were very knowledgeable, responsive, and easy to work with. Their expertise in WhatsApp automation made a real difference and helped streamline my communication and follow-ups."

N. Rathod

Google Review

WhatsApp Automation

“

"I used to spend hours trying to programme and set up my own automation. Now with DD and the Softomate team, I'm able to simply explain the outcomes I need, and they go off and set it all up, including automated emailing routines, and growing my database of real potential clients, some of whom have already started using my services in just a few short months."

D. Chernick

Treacl Ltd.

CRM Automation

Read All Client Stories

Blog & News

Latest guides and insights

Odoo 20 New Features, AI Agents & Upgrade Guide (2026)

RFQ Automation: What to Include in an Implementation Brief

Power Automate Consulting Costs: Scope, Licences and When to Add AI

Recent Case Studies

UK projects with measurable outcomes

Each project below comes from a real UK client engagement, with the result we measured. Identifying details are anonymised.

AI Chatbot

London Letting Agency: 4h → 60s Lead Response

WhatsApp chatbot cut viewing-enquiry response time from 4 hours to under 60 seconds.

Read the case study →Voice AI

London Property Group: 1,200 Calls/Month Automated

Voice AI agent handles 1,200+ inbound calls monthly with 78% containment rate.

Read the case study →GoHighLevel

UK Mortgage Broker: 340 Qualified Leads in 90 Days

GoHighLevel automation pipeline + AI qualification delivered 340 fact-find-complete leads.

Read the case study →GoHighLevel

UK Accountancy Practice: 3 Tools Replaced

Consolidated three separate marketing, booking and project tools into GoHighLevel, saving £18k a year.

Read the case study →Custom AI

UK SaaS: 60% Support Ticket Reduction

Custom AI chatbot trained on product docs reduced Tier-1 support tickets by 60%.

Read the case study →AI Chatbot

UK Fashion Retailer: Customer Support Automation

WhatsApp + web chatbot handles 70% of order-status enquiries fully autonomously.

Read the case study →BPA

London Professional Services: 40 Hours/Week Saved

End-to-end onboarding automation eliminated 40 hours of admin per week.

Read the case study →AI Automation

London Consultancy: 22.4 Hours/Week Recovered

AI-driven proposal + report automation freed up 22.4 hours/week of consultant time.

Read the case study →API Integration

UK FinTech: 7 Systems Unified via API

Connected KYC, ledger, CRM, Slack, accounting, Stripe and email through unified API.

Read the case study →Odoo ERP

UK Wholesale Distributor: 28-Day Odoo Go-Live

Migrated from Sage 50 to Odoo 19 ERP with inventory, accounting, CRM in 28 days.

Read the case study →Performance

Finance App: 4s → 80ms Query Speed

Database tuning + index strategy cut critical report queries from 4 seconds to 80ms.

Read the case study →Testing

UK Financial Services: UAT 14 Days → 3 Days

Testomate AI-driven test automation cut UAT cycle from 14 days to 3 days for FCA-regulated platform.

Read the case study →

All case studies are anonymised UK engagements. See every case study.

Insights and Pricing Guides

Real numbers, clear scope, honest pricing

Practical UK guides with transparent pricing for the services we deliver and the platforms we work with daily.

Estate Agency Software

Custom Estate Agency Software UK

From £25,000. How a custom build compares with off-the-shelf agency software. Rightmove + Zoopla + AML integration.

Read the guide →Voice AI

What Is AI Audio Call Automation?

How voice AI answers and makes business calls, what it costs, and when a person should take over.

Read the guide →Automation

Business Process Automation Cost UK

From £1,500 for a single workflow to £40,000+ for a full programme. What to budget in 2026.

Read the guide →AI Integration

Add AI to Your Existing ERP and CRM

Pick one workflow, connect your data, set approvals, and know the cost before you start.

Read the guide →Mobile App Dev

Mobile App Development London

From £20,000. iOS, Android, React Native, Flutter. London vs offshore vs in-house comparison.

Read the guide →WhatsApp

WhatsApp AI Chatbot for UK Businesses

Setup, CRM connections, human handover and GDPR opt-in, explained for UK businesses.

Read the guide →PropTech London

Estate Agent & Letting Software London

From £8,000. AML automation, Right-to-Rent, mobile negotiator tools, Reapit integration.

Read the guide →CRM Dev

Bespoke CRM Development UK

From £15,000. How a custom build compares with per-user CRM subscriptions. Break-even at 15+ users.

Read the guide →AI Receptionist

AI Receptionist for Estate & Letting Agents

GHL receptionist setup from £2,000, then £99/month plus calls and AI usage. One agreed inbound call and booking flow.

Read the guide →Surveyor Software

Party Wall Surveyor Software UK

From £6,000. Party Wall etc. Act 1996 deadlines. Schedule of Condition workflow.

Read the guide →AI Chatbot

AI Chatbot Development London

Custom chatbots from £5,000, with care from £299/month. CRM-connected builds from £6,500. Hosting and usage extra.

Read the guide →BPA

Business Process Automation London

Simple workflow setup from £1,500, care from £99/month. Platform and usage charges extra; wider integrations scoped separately.

Read the guide →

EXCELLENT

Based on 27 reviews

Google

HARSHIL RAVAL

5 months ago

Best AI chatbot development company in london - I highly recommended. Thanks Softomate Solutions

Janusz Figura

6 months ago

Great SEO company, good explaining of the service. Highly recommended as your SEO agent.

Stephanie Ikolo

6 months ago

DD has a good knowledge in SEO optimisation i learnt alot from his Webinar

utthan nakarmi

6 months ago

Very knowledgable ASEO.

Angel Accountant

8 months ago

We had a great experience working with this website business from start to finish. Communication was clear, timelines were met, and the final website exceeded our expectations. The...

Admin Brain Abilitiez

9 months ago

Softomate Solutions have been helping us create new online systems and bespoke tools for our business. DD, Shilpa and their team are reliable, patient and happy to go the extra mil...

Mehul Shah

9 months ago

Very decent AI trainer and I would benefit a lot from his immense experience

Nikat Malik

9 months ago

DD is really knowledgeable and good at his work, I learnt quite a bit from him about online presence and automation, now I am able to further my business courtesy him.

Danny Bhardwa

9 months ago

DD has helped with our google and set up, thoroughly knowledgeable and very well explained. Would highly recomend DD and his team. Easy to contact and very approachable

Minesh Shah

9 months ago

Very helpful information provided by DD.

Pj Mathur

9 months ago

The team and Deen Dayal Yadav have always been very cooperative and will always do their very best in assisting with any requirements. They have this attitude which says "Nothing i...

Reshma Nagpal

9 months ago

DD and his team at Softomate Solutions are exceptional. From understanding requirements and offering solutions, to implementing functionality accurately and very promptly, your bus...

Get in Touch

Tell us what you want AI to fix. We will tell you honestly where to start.

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FAQs

Frequently asked questions

Softomate Solutions is an AI automation and software company in Stanmore, London. We help UK SMEs adopt AI safely and turn it into real time and cost savings: AI consultancy and roadmaps, AI adoption and governance, AI Business Operating Systems and AI agents, business process automation, AI chatbots, voice agents and receptionists, CRM and ERP integration across Xero, Sage, HubSpot, Salesforce, Zoho, NetSuite, Business Central and Odoo, and AI-first custom software. Real UK case studies include a 60% support ticket reduction for a SaaS client and 1,200+ calls per month automated for a London property group.

AI adoption is getting AI into everyday use across a business, safely and with measurable results. Softomate helps by choosing the right use cases, redesigning the workflows around them, building AI into the systems you already run, setting clear rules for company and client data, training people on their real work and measuring results until AI becomes normal practice.

An AI Business Operating System is one governed AI layer that connects a company's people, processes, knowledge, CRM, ERP, documents and channels. AI employees, which are role-based AI agents, work inside it with approved data, permissions and a person reviewing anything important.

It can be, with the right controls. Softomate sets an AI usage policy, keeps access within your existing permissions, puts a human check on anything that pays, promises or goes to a customer, and can run private AI where data must stay in house. This supports your data protection work; it does not replace legal advice.

Softomate works with the systems UK SMEs run: Microsoft 365, Xero, Sage, QuickBooks, HubSpot, Salesforce, Zoho, Pipedrive, Microsoft Dynamics 365, NetSuite, Business Central, Odoo and bespoke software. Softomate is an independent expert, not a reseller or partner of these vendors.

Platform FAQ chatbot setup starts from £1,500 with care from £99/month. A custom chatbot starts from £5,000 with care from £299/month; one agreed CRM integration starts from £6,500 with care from £399/month. A company knowledge assistant starts from £6,000, with care from £399/month. Prices exclude VAT. Software, hosting and AI/message usage are additional unless specifically included. We agree the scope before development.

Most AI chatbot projects take 4 to 12 weeks from discovery to go-live. A focused single-channel chatbot takes 4 to 6 weeks. Multi-channel chatbots with CRM integration take 8 to 12 weeks. Enterprise NLP builds with compliance handling take 14 to 22 weeks.

Yes. Softomate provides GoHighLevel automation for London businesses covering CRM pipelines, SMS and email follow-up sequences, WhatsApp automation and white-label sub-account structures. GHL CRM QuickStart starts from £2,000; fuller GoHighLevel implementations start from £3,500. Real UK case study: 340 qualified leads in 90 days for a UK mortgage broker.

Softomate Solutions is based in Stanmore, London HA7. We work with businesses across Greater London and the UK. All projects can be delivered remotely.